Privacy Policy

This policy explains how Dzimark handles information in its internal office management application at office.dzimark.com (“the application”). The application is used by Dzimark staff to run day-to-day operations, and by members of the public who choose to submit a course application or a job application through it.

• Staff records — name, work email, contact and employment details, attendance, leave, payroll and related records, entered by Dzimark for the purpose of employing and paying staff.
• Applicants — the details you type into our public forms: name, email, phone, address, the course or role you are applying for, and any CV you choose to upload.
• Students — enrolment, course and fee payment records.
• Files — documents staff upload to shared storage, and files or images shared in internal chat.
• Technical — a sign-in session cookie, and the IP address of public form submissions, kept to limit spam and abuse.

We do not use advertising trackers or third-party analytics, and we do not sell information to anyone.

Staff may connect a Dzimark Google account so shared files are stored in Google Drive. The application requests only the drive.file permission, which means it can see and manage only the files it creates itself. It cannot read, alter or delete anything else in that Google account’s Drive.

Our use of information received from Google APIs follows the Google API Services User Data Policy, including the Limited Use requirements. Access can be withdrawn at any time by disconnecting it in the application or from the Google account’s security settings.

Staff information is processed to run the employment relationship — attendance, leave, payroll and internal communication. Applicant information is processed to assess your application. Student information is processed to deliver courses and manage fees.

Access is restricted by role. Most staff see only their own records. Managers, HR and administrators see more, according to their responsibilities. Information is not shared outside Dzimark except where the law requires it, or where a service we rely on needs it to work — our web host, our email provider, and Google Drive where shared files are stored.

Employment and financial records are kept as long as the law requires. Applications that do not lead to an offer are kept while the role or intake remains relevant, and removed after that. You may ask us to delete an application sooner.

You may ask for a copy of the information we hold about you, ask us to correct it, or ask us to delete it where we are not required to keep it. Write to info@dzimark.com.

The application is served over HTTPS, passwords are stored hashed and never in readable form, and uploaded files are served only to signed-in staff with permission to see them. No system is perfectly secure, but we take reasonable care.

We may update this policy. The date at the top shows when it last changed.